Job title: Probate Secretary
Job type: Permanent
Industry: Legal
Sub-Functional Expertise: Assistant
Salary type: Annual
Salary: GBP £30,000.00
Location: York, UK
Job published: 2026-02-23
Job ID: 55879
Contact name: Lee Hawthorne-Finch
Contact email: lee.hawthorne-finch@h-fts.com

Job Description

Legal Secretary (Private Client)

Location: York

Salary: £24,000 to £30,000

Full-time, permanent

 

The Opportunity

This is a great opportunity for an experienced Legal Secretary to join a busy Private Client team in York, supporting solicitors specialising in probate and estate administration.

You will play a key role in keeping the department running smoothly, providing high-quality secretarial and administrative support and helping to deliver a seamless, supportive service to clients, often at sensitive times.

What You’ll Be Doing

  • Providing full secretarial support to the Private Client team

  • Preparing legal documents and correspondence

  • Diary management and supporting fee earners with day-to-day administration

  • Handling telephone enquiries and liaising with clients in a professional, empathetic manner

  • Maintaining document and file systems, ensuring accuracy and discretion at all times

  • Preparing financial records and assisting with the distribution of funds

  • Supporting the smooth running of the department, managing a busy and varied workload

 

What We’re Looking For

Essential

  • Previous experience as a Legal Secretary (ideally within Private Client, probate or estate administration)

  • Strong organisational skills and the ability to manage competing priorities

  • High attention to detail, accuracy and discretion

  • Confident communication skills, with a warm and professional approach

  • Proactive, dependable working style and a genuine team mindset

Desirable

  • Experience supporting probate and estate administration matters

  • Confident IT skills and experience using case management systems

 

What’s On Offer

  • Salary of £24,000 to £30,000 (depending on experience)

  • Bonus scheme (criteria applies)

  • Structured, funded and supported training and development

  • Enhanced annual leave

  • Health and wellbeing benefits

  • Cycle to Work scheme (criteria applies)

  • Long service awards

  • Team building and wellbeing initiatives, including corporate volunteering, office treat days, colleague of the month and social events

  • Legal services benefit (criteria applies)

 

About Our Client

Our client is a long-established Yorkshire law firm with a strong reputation built on integrity, approachability and a genuine commitment to client care. With offices in across North Yorkshire, the firm is trusted by its community and is known for providing expert legal advice with a personal touch.

 

Location & Working Arrangements

  • York

  • Full-time, permanent role

 

Next Steps

Apply online or send your CV to lee.hawthorne-finch@h-fts.com or call 0333 996 2882 for more information.

All applications will be handled in strict confidence.